Records and Information Management Resources

New regulations and statutes, including Sarbanes-Oxley, HIPAA and the USA PATRIOT Act, have made records management an increasingly import business issue. Scandals at companies such as Enron, Arthur Andersen and Morgan Stanley have sparked further interest in records management and litigation preparedness from organizations in all industries.

Privacy, data protection and identity theft have all become issues of concern for records managers. The need to ensure that certain information is not retained has brought greater focus to records retention schedules and records destruction.

The following resources provide detailed information about digital records management and how it can help your organization simplify business processes and ensure compliance:

Understanding Digital Records Management (PDF)

How does digital records management help you contend with multimedia records, multiple record-keeping schedules and increasingly strict regulatory oversight? This white paper explains the basics of digital records management, defines commonly used terms and explains how to choose the best records management system for your organization.

Legal Issues and Digital Records Management

National, state and local governments have established rules about the legality of imaged documents. Learn more about the legal concepts that affect digital records management and review the components that every records management system should offer.

Document Management Overview (PDF)

This guide answers questions about digital document and records management systems and includes client stories that illustrate key concepts. It also includes worksheets to help you determine your needs and evaluate different solutions, as well as an in-depth FAQ and comprehensive glossary.

E-Discovery White Paper (PDF)

The average company generates and stores ninety percent of its information electronically, yet most organizations have neither the technology nor a plan in place to respond to a legal discovery order involving electronic documents. This paper describes the law surrounding e-discovery and explains how a digital document and records management system helps you protect records from alteration and quickly locate records that are subject to a discovery order.

Business Continuity White Paper (PDF)

A number of events can disrupt business operations, from hurricanes and floods to power failures and computer viruses. This paper explains how a digital document and records management system helps you prepare for these threats by protecting critical business information from damage or loss and helping staff quickly resume operations.